Find PHI wherever it lives. Remediate without mass deletion.
Patient data rarely lives in just one place. Locate protected health information across systems and take targeted action. Same data layer. Same AI agents. Same audit trail.
Patient data extends far beyond the electronic health record. Can every copy be found, preserved in the EHR, or removed with a defensible record?
Clinical notes, diagnostic images, and patient communications accumulate across file shares, endpoints, cloud storage, and email. That data is subject to HIPAA. The alternative to finding it precisely is broad deletion, which protects compliance timelines but destroys clinical records that should have been preserved. A blunt instrument applied to a precision problem.
Every file, every location, read the same way.
Octosight ingests the distributed estate: file shares, endpoints, cloud storage, email. It builds full-text and semantic indexes. No sampling. No filename-only scans. The content of every file is analyzed, from clinical notes in shared drives to patient communications in mail archives.
PHI identified consistently, not approximately.
Centrally defined criteria determine what constitutes PHI in your environment: clinician names, patient identifiers, diagnostic codes, treatment notes. Models apply that classification across every file, every location, every department. The same rule, applied everywhere.
Targeted remediation, not mass deletion.
Data that belongs in the EHR is preserved there. Data that should not exist outside the EHR is removed. Deletion meets DoD standards where required. Every finding, every decision, every action tied together in one record. The audit trail is the compliance evidence.
A multi-location outpatient healthcare system had years of clinical data accumulated on shared workstations and laptops. Octosight indexed the distributed files, classified records containing PHI by patient and data type, and enabled targeted remediation. Records that belonged in the EHR were preserved. Records that existed outside proper governance were removed with a complete audit trail.
- From volume to focus. Instead of treating every file the same, classification surfaces the files that matter. The rest can be handled in bulk.
- From mass deletion to targeted remediation. Preserve what should be in the EHR. Remove what should not exist outside it. Clinical records are not collateral damage.
- From fragmented compliance to one record. Every finding, every decision, every action tied together. The audit trail is the compliance evidence, built as the work happens.
- From periodic audit to continuous visibility. The index persists. When data moves or accumulates again, the same search finds it.